Google Meet hybrid meeting best practices for admins

Make sure Meet has enough bandwidth

Set up your network so you have enough bandwidth for everyone to be seen and heard. Best practice is to give Meet the shortest possible path to the internet.

Learn how to Prepare your network for Meet meetings

Make Meet your default for video calling

If you use Meet as your default for video calling, a Meet link is automatically set up for your users when they create meetings in Google Calendar.

Learn how to Control conferencing for Calendar events (for admins)

Set up mic and camera policy defaults

Set defaults for your users so they don't have to deal with complicated setup. Learn more about Chrome policies and get the URLs that are granted access to audio and video capture devices without prompt:

• Audio Capture Allowed Urls
• Video Capture Allowed Urls

Set up meeting rooms and room hardware

It's best practice to set up meeting rooms and hardware for your users so that the zoom in, room check in, and room assignment features are meaningful and effective for your users. For more details, go to:

• Google's Room Design Guide
• Allow 3rd party devices to join Meet video meetings

Use adaptive audio

If your organization doesn’t have enough conferencing hardware, everyone can still meet in the same room on their own laptops and have a seamless audio experience. With adaptive audio, Meet automatically detects and synchronizes multiple microphones and speakers.

Learn how to use adaptive audio in Meet

Create meeting backgrounds for your users

Create a background using your company logo for consistent branding and share it with your users. You can also encourage users to create unique backgrounds in Meet using AI.

Learn how to Let users apply backgrounds & special effects

Choose streaming defaults

Set up live streaming defaults, like whether you want Meet to stream to YouTube.

Learn how to Turn live streaming on or off for Meet

Assign roles like viewer, participant, and co-host

You can make some meeting attendees viewers and others participants. Viewers can watch a meeting but not interact with it. Best practice is that every meeting should have at least one host in attendance to let people in or kick people out. For more info, go to:

• Assign view-only roles in Google Meet
• Add co-hosts in Google Meet

Give hosts greater control over their meetings

Empower hosts with Host management. When it's turned on, the meeting host can click Host controls in the meeting to control:

• Who can present and send chat messages
• Audio and video
• Ending the meeting for everyone
• (For some Google Workspace editions) Adding co-hosts and co-moderators.

Let meeting organizers get attendance and live stream reports

Help your users get the facts and stats about their meetings.

Learn how to Let organizers get reports on meeting attendance & live stream views

Let people create and respond to polls

Let your users conduct polls in meetings. 

Learn how to Conduct polls in Google Meet

Record meetings

Encourage people to record their meetings for those who can't be there. Remind them that meetings aren't recorded automatically; somebody always has to start the recording during the meeting. Also, remind users that if they want to save meeting recordings for longer than 3 months, they have to re-save the file to a new place in their Google Drive. 

Learn how to Turn Meet recording on or off for your organization

Transcribe meetings

Encourage your users to create meeting transcripts so they have written records of everything that happened during a meeting. Transcripts are great for when you want to record a meeting but don't have Drive space to spare, or when it's important to quote someone exactly. 

Learn how to Turn meeting transcription on or off

Avoid audio feedback and see user names in meeting rooms

Avoid audio feedback during in-room presentations by using Companion mode. When users in meeting rooms check into rooms with Companion mode, they are identified by name in captions and transcriptions or when they raise their hand. They can also present the screen they're using Companion mode with. The companion device is muted to minimize audio feedback.

• Use Companion mode for hybrid learning & collaboration
• Use Companion mode for collaboration equity in hybrid meetings

Use captions & translated captions

Keep everyone on the same page with automated captions in multiple languages. Captions pop up in real time.

Learn how to Use captions & translated captions in Google Meet

Encourage users to pair with their interpreters

Allow users to pair with their interpreter so everyone in the meeting sees their video tiles next to each other. This is also best practice for when multiple people are making a presentation together.

Learn how to Pair tiles in Google Meet