Manage Docs & other editor apps for your organization

This article is for administrators who manage Drive and Docs editors for an organization. For help managing your own files, go to the Learning Center.

As a Google Workspace administrator, you can manage how people in your organization use Google Docs, Forms, Keep, Sheets, Sites, Slides, and Vids. You can also set up features like offline access, file activity, and templates.

• Turn services on or off
• Choose sharing settings
• Set up offline access
• Let users see activity in apps
• Manage templates & themes
• Advanced settings

---

Turn services on or off

By default, apps like Docs, Sheets, and Slides are on for all Google Workspace users. As an administrator, you can can turn apps on or off.

Note: To use apps that store files in Drive, including Docs, Forms, Sheets, Sites, Slides, and Vids, the Drive and Docs service must be on.

Learn more about on and off settings for:

• Docs, Sheets, and Slides
• Forms
• Keep
• Sites
• Vids

Choose sharing settings

You can choose sharing settings for files stored in Drive, including files created in Docs, Sheets, Slides, Sites, and more. 

Learn about sharing settings for: 

• Docs, Forms, Sheets, Slides, Sites, and Vids
• Keep 

Set up offline access

You can control whether people in your organization can access their Google Docs, Sheets, and Slides files when their computers aren't connected to the internet. By default, offline access is turned on for organizations, and people can turn it on or off for their own accounts.

• Set up offline access

Let users see file activity

You can control whether people in your organization see each other's file activity on Activity dashboards in Google Docs, Sheets, and Slides. File activity includes the names of users who view files and the time they viewed them.

Using this data, editors can make informed decisions about following up with collaborators. To view the Activity dashboard for a file, users must have Edit access to the file and they must be in the same domain as the file owner. Users can't view the Activity dashboard for files outside their domain.

• Manage the Activity dashboard

Manage templates & themes

Templates and themes contain outlines, graphics, and other branding elements to help people in your organization create content that matches your company's style. As an administrator, you add and manage templates and themes for Slides, Forms, and Sites in the Admin console. 

• Manage templates & themes

Advanced settings

Advanced settings give administrators in larger organizations more granular control over Google Workspace apps. 

Expand all  |  Collapse all