Smartsheet cloud application

1. Sign in to your Google Admin console.

   Sign in using an account with super administrator privileges (does not end in @gmail.com).

2. In the Admin console, go to Menu  SecurityAuthenticationSSO with SAML applications.

   You must be signed in as a super administrator for this task.

3. Click the Download button to download the Google IdP metadata and the X.509 Certificate.
4. In a new browser tab, start your Smartsheet application.
5. From the Account Admin​ form, select Security Controls​.
6. Click the Edit ​button in the Authentication s​ection to open the Authentication form.
7. Paste the value for Smartsheet Login URL (https://sso.smartsheet.com/Shibboleth.sso/SAML2/POST) into the ACS URL field.
8. Confirm that your domain name (https://smartsheet.com) is included in the URL in the Entity ID and the Start URL fields.
9. Click Save to save the Federated Web single sign-on Configuration details and proceed to the next section to set up Google as a SAML identity provider (IdP).

1. Sign in to your Google Admin console.

   Sign in using an account with super administrator privileges (does not end in @gmail.com).

2. In the Admin console, go to Menu  AppsWeb and mobile apps.
3. Click Add appSearch for apps.
4. Enter Smartsheet in the search field.
5. In the search results, hover over the Smartsheet SAML app and click Select. 
6. On the Google Identity Provider details page, click Continue.
7. There are two ways to collect the Service provider Setup information:
   
   You can copy the Entity ID and the Single Sign-On URL field values and download the X.509 Certificate, paste them into the appropriate service provider Setup fields.
   or
   You can download the IDP metadata, upload it into the appropriate service provider Setup fields.
8. In the Service provider details section, enter the following URLs into the Entity ID, ACS URL, and Start URL fields:
           ACS URL: https://sso.smartsheet.com/Shibboleth.sso/SAML2/POST
           Entity ID: https://sso.smartsheet.com/saml
           Start URL: <Empty>
9. Leave Signed Response unchecked.
   When the Signed Response checkbox is unchecked, only the assertion is signed. When the Signed Response checkbox is checked, the entire response is signed.
10. The default Name ID is the primary email. Multi-value input is not supported. You can change the Name ID mapping as per your requirement. Custom attributes of the user schema can also be used after creating them via Google Admin SDK APIs. The custom attributes for the user schema need to be created prior to setting up the Smartsheet SAML application. 
11. Click Contiue.
12. On the Attribute mapping page, click the Select field menu and map the following Google directory attributes to their corresponding  Smartsheet attributes:
     

    Google directory attribute	Smartsheet attribute
    Basic Information > Primary Email	emailAddress

13. (Optional) To enter group names that are relevant for this app:

    1. For Group membership (optional), click Search for a group, enter one or more letters of the group name, and select the group name.
    2. Add additional groups as needed (maximum of 75 groups).
    3. For App attribute, enter the groups attribute name of the corresponding service provider.

    Regardless of how many group names you enter, the SAML response includes only groups that a user is a member of (directly or indirectly). For more information, go to About group membership mapping.

14. Click Finish.

1. Sign in to your Google Admin console.

   Sign in using an account with super administrator privileges (does not end in @gmail.com).

2. In the Admin console, go to Menu  AppsWeb and mobile apps.
3. Select Smartsheet.
4. Click User access.

5. To turn a service on or off for everyone in your organization, click On for everyone or Off for everyone, and then click Save.

6. (Optional) To turn a service on or off for an organizational unit:

   1. At the left, select the organizational unit.
   2. To change the Service status, select On or Off.
   3. Choose one:
      • If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
      • If the Service status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
        Note: Learn more about organizational structure.
7. To turn on a service for a set of users across or within organizational units, select an access group. For details, go to Use groups to customize service access.
8. Ensure that your Smartsheet user account email IDs match those in your Google domain.

Smartsheet supports both Identity Provider (IdP) initiated and Service Provider (SP) initiated SSO. Follow these steps to verify SSO in either mode:

IdP-initiated

1. Sign in to your Google Admin console.

   Sign in using an account with super administrator privileges (does not end in @gmail.com).

2. In the Admin console, go to Menu  AppsWeb and mobile apps.
3. Select Smartsheet.
4. At the top left, click Test SAML login. 

   Smartsheet should open in a separate tab. If it doesn’t, use the information in the resulting SAML error messages to update your IdP and SP settings as needed, then retest SAML login.

SP-initiated

1. Open https://your-domain-name.smartsheet.com. You should be automatically redirected to the Google sign in page.
2. Enter your sign in credentials.
3. After your sign in credentials are authenticated you will be automatically redirected back to Smartsheet.