In a larger organization, a pilot team can try out Gmail and other Google Workspace services before everyone switches over. Piloting won't interrupt anyone's current mail service, and users keep using their current email address.
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Set up pilot users' GmailLet pilot users try Gmail without changing your domain's MX records or interrupting anyone's mail service. Do this by setting up dual delivery for those users, so your legacy mail server forwards their mail to Gmail. Set up dual deliveryAfter you follow these steps, pilot users can use Gmail to send and receive mail, while everyone else keeps using their legacy inbox.
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Sign in and start sending mail!Let pilot users know how to sign in to their Google Workspace account and start sending mail. Sign in to GmailSend these instructions to your pilot users:
Sync with Microsoft Outlook (optional)If anyone would rather access their emails, contacts, and calendars using Microsoft Outlook instead of their browser's web interface, they can use our Outlook plug-in. |
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Migrate pilot users' dataTest our migration tools to import your pilot users' old emails, calendar events, and contacts into Google Workspace. You can migrate data directly from your legacy server or let users migrate their own data. |
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Set up mobile devicesDuring your trial, you can sync your organization's Google Workspace mail, contacts, and calendar data to your users' Android, iOS, BlackBerry, or Windows mobile devices. |
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Explore Google WorkspaceDirect your team to training resources so they can organize their mail, hold meetings, collaborate in real-time on documents, and more. Get training and help |
After your pilot
Deploy Google Workspace to the rest of your organization:
- Quick start guide for medium-size businesses
- Deployment guide for large organizations
- More quick start guides
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