When you’re creating a filter with your work or school account, try these ideas to organize your email.
Create a filter
- Open Gmail.
- In the search box at the top, click Show search options
.
- Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search.
- At the bottom of the search window, click Create filter.
- Choose what you’d like the filter to do.
- Click Create filter.
.Note: When you create a filter to forward messages, only new messages will be affected. Additionally, when someone replies to a message you've filtered, the reply will only be filtered if it meets the same search criteria.
Choose what it should do
| Description | Filter Criteria | Label or Action |
|---|---|---|
| Apply a label to email from anyone outside of your organization. |
From: -@your_organization.com Example: [email protected] |
External |
| Apply a label to email from anyone inside your organization. |
From: *@your_organization.com Example: *@solarmora.com |
Internal |
|
Apply a label to meeting invitations and skip sending them to the inbox. For more details, see Use filters to move Calendar responses out of your Gmail inbox. |
Has the words: invite.ics |
Calendar Skip the Inbox |
| Apply a label to promotional and other types of email and skip sending them to the inbox. |
Has the words: category:promotion category:social category:update category:forum |
Promotion Social Update Skip the Inbox |
| Apply a label to important email from your manager or anyone you don’t want to miss. |
To: your_email@your_organization.com From: your_manager’s_email@your_organization.com OR your_director’s _email@your_organization.com (If you list more than one email address, you must include OR.) Example: From: [email protected] OR |
VIP |
| Apply a label to email notifications when someone shares a Drive file with you. | From: [email protected] | Drive Share |
| Apply a label to email marked urgent. |
To: your_email+urgent@your_organization.com Example: |
URGENT |
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