On this page
- Create folders in a shared drive
- Add files to a shared drive
- Move files in a shared drive
- Share files and folders in a shared drive
- Restrict file sharing in a shared drive
- Delete files in a shared drive
- Find files in a shared drive
Create folders in a shared drive
Create or upload a folder
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double-click one of your shared drives.
- At the top left, click New.
- Click the type of file or folder you want to create or upload from your computer.
Add files to a shared drive
Requires at least Contributor access
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double-click one of your shared drives.
- At the top left, click New.
- Click the type of file or folder you want to create or upload from your computer.
Any files you add are owned by the team. If you leave the shared drive, your files remain.
Move files in a shared drive
Move files and folders from My Drive to a shared drive
If you have Contributor, Content manager, or Manager access to a shared drive, you can move files you own or have edit access to into shared drives. When you move a file you created into a shared drive, the shared drive becomes the owner of the file. You're still listed as the creator of the file in the item details.
To move a file or folder, drag it from My Drive to the shared drive. For details, see Move files & folders into shared drives.
Moving files to a shared drive can impact file access.
- You might not be able to move files owned by other people. If you want to move a file owned by someone else, ask the owner to move it. You can also contact your administrator for assistance.
- When you share files with someone outside of a shared drive, they can find the files under "Shared with me." Learn more about Shared with me.
Move files between shared drives
You can drag files and folders from one shared drive to another if you have the required access to the source and destination shared drives.
To move files from one shared drive to another you need Manager access to the source shared drive and Contributor, Content manager, or Manager access to the destination shared drive.
To move folders from one shared drive to another you must have Manager access to both shared drives.
Move files or folders from a shared drive to My Drive
You can drag files and folders from a shared drive to My Drive if you have the required access to the source shared drive and destination folder.
To move files or folders out of a shared drive, you need Manager access to the shared drive. To move files or folders into a folder in My Drive, you need Editor access to the parent folder.
Moving files out of a shared drive can impact file access. See How does file access work in shared drives?
Note: If the shared drive settings don't allow viewers and commenters to download, print, and copy files, this setting stays on the files and folders when you move them out. In My Drive, you can change this setting for files, but not for folders.
Share files and folders in a shared drive
Requires at least Contributor access to share files; Manager access to share folders
Files in a shared drive are automatically shared with members of the shared drive. If sharing isn’t restricted, members of the shared drive can share a file or folder with people who aren’t members.
If you're sharing a folder or a link, learn about permissions on files and folders:
The process to share a file or folder from a shared drive works the same as sharing from Drive.
Restrict file sharing in a shared drive
Requires Manager access
You can use this feature only if your organization supports it. For help, contact your administrator.
You can restrict sharing on all files and folders in a shared drive. You can prevent sharing with people outside of your organization, prevent sharing with non-members in your organization, or disallow people with Commenter and Viewer access from downloading, copying, or printing files in a shared drive.
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double click the shared drive you want to change.
- At the top, click your shared drive’s name Shared drive settings.
- Update the settings you want to change.
- Click Done.
Delete files in a shared drive
Move a file to trash
Requires at least Content manager access
After a file has been in the trash for 30 days, it will be deleted forever. Managers of the shared drive can delete files in the trash at any time.
- On your computer, go to drive.google.com.
- Click Shared drives.
- Click the file you want to delete.
- At the top, click Delete for everyone .
- Click Delete for everyone.
Restore a file to a shared drive (up to 30 days)
Requires at least Contributor access
- On your computer, go to drive.google.com.
- Click Trash.
- At the top, next to "Deleted from," click the Down arrow .
- Choose the trash you want to restore from.
- Click the file you want to restore.
- Click Restore .
Permanently delete a file from a shared drive’s trash
Requires Manager access
- On your computer, go to drive.google.com.
- Click Trash.
- At the top, next to "Deleted from," click the Down arrow .
- Choose the shared drive for the trash you want to permanently delete a file from.
- Click the file you want to permanently delete.
- Click Delete forever .
Find files in a shared drive
Manage and search for files with Shared Drives
Search in a shared drive
- Right-click a shared drive and click Search within shared drive name.
- In the Search box, enter your search term and press Enter.
Tip: You can prioritize or star files that you access frequently. See Tips to access your files quickly.
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