When you share your calendar, your events and calendar have the same visibility settings. You can change your visibility settings for certain events.
Change the visibility settings for an event
Important: After you share your calendar with others, you can update the visibility of an event. Learn how to share your calendar.
- On your computer, go to Google Calendar.
- In your calendar, open an event.
- Click Edit event
Default visibility.
- Select a visibility setting:
- Default visibility
- Public
- Private
- Click Save.
Default visibility.Learn about event visibility settings
When you share your calendar with others, they can find different information about your events.
Understand event visibility in Calendar
- If you don’t share your calendar or make it public, your events:
- Aren’t shared with others
- Are only visible to you
- If you set your calendar to only show events as ”Free” or ”Busy,” event details can be visible to others if they have different visibility settings. To limit the visibility, set the event to “Private.”
- If you have a work or school account, your administrator controls event sharing settings for your organization, such as default event visibility.
Learn how calendar settings affect event visibility
Important: If your calendar is public, people can find all event details even if you change the visibility settings in the event details.
When you share your calendar with others, you can select how they find your events and if they can make changes to your events.
|
Visibility options |
What others can do on your calendar |
How events appear on your calendar |
|---|---|---|
|
See only free/busy (hide details) |
Check your availability, but not the names or details of your events. |
Default visibility and Private: Events show as ”Busy.” Public: People you share your calendar with can find all event details. |
|
See all event details |
Find all event details, except:
The time zone setting for the calendar. Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event. |
Default visibility and Public: People you share your calendar with can find all event details. Private: Events show as ”Busy.” |
|
Make changes to events |
Find details for all events. Add events. Edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event. |
People you share your calendar with can find and change any event details. |
|
Make changes & manage sharing |
Find details for all events. Add events. Edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Change sharing settings. Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event. Permanently delete the calendar. |
People you share your calendar with can find and change any event details. |