Use Chromebooks for student assessments

Requirement: You need to have the exam available as a Chrome kiosk app. For more information, see Create and deploy Chrome kiosk apps.

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DevicesChromeApps & extensionsKiosks.
3. (Optional) To apply the setting to a department or team, at the side, select an organizational unit. Show me how

4. Find and click the app you want to use and configure the settings. For details, see View and configure apps and extensions.

5. Next to Auto-launch app, choose the app that you want to automatically launch on ChromeOS devices.

6. (Strongly recommended) To make sure local student data is not erased during the exam:
   1. In the Admin console, go to Menu  DevicesChromeSettingsDevice settings.
   2. (Optional) To apply the setting to a department or team, at the side, select an organizational unit. Show me how
   3. Go to Sign-in settings.
   4. Click User data.
   5. Select Do not erase all local user data.
   6. Click Save.

Auto-launch setting for a kiosk app

• If Auto-launch kiosk app is not configured, then the student sees a menu of kiosk apps in the system tray on the sign-in screen. The student must select the appropriate kiosk app to launch it and take the test. After the test is complete, the student can exit the kiosk app and sign back into a user session.
• If Auto-launch kiosk app is configured, when the device next starts, it immediately loads the kiosk app.

For help setting up kiosks, see Managed guest setting.

Steps for the provider:

1. The testing provider creates a separate domain, owned by the provider.
2. The provider creates student accounts.

Steps for the school’s IT administrator:

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DevicesChromeSettingsDevice settings.
3. (Optional) To apply the setting to a department or team, at the side, select an organizational unit. Show me how
4. (Strongly recommended) To make sure local student data is not erased during the exam:
   1. Go to Sign-in settings.
   2. Click User data.
   3. Select Do not erase all local user data.
   4. Click Save.
5. (Optional) To restrict who can sign in to the device as only those belonging to the assessment domain:
   1. Go to Sign-in settings.
   2. Click Sign-in restriction.
   3. Select Restrict sign-in to a list of users.
   4. Enter *@yourdomain.com.
   5. Click Save.

6. To block all apps but those you want to allow:

   1. In the Admin console, go to Menu  DevicesChromeApps & extensionsUsers & browsers.

      If you signed up for Chrome Browser Cloud Management, go to Menu  Chrome browserApps & extensionsUsers & browsers.
   2. (Optional) To apply the setting only to some users and enrolled browsers, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how

      Group settings override organizational units. Learn more

   3. On the right, click Additional settings.
   4. Go to Allow/block mode.
   5. Click Edit.
   6. For Chrome Web Store, select Block all apps, admin manages allowlist.
   7. Click Save.
7. To apply security measures for users and browsers:
   1. In the Admin console, go to Menu  DevicesChromeSettings. The User & browser settings page opens by default.

      If you signed up for Chrome Enterprise Core, go to Menu  Chrome browserSettings.

   2. (Optional) To apply the setting to a department or team, at the side, select an organizational unit. Show me how
   3. (Optional) To apply the setting only to some users and enrolled browsers, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how

      Group settings override organizational units. Learn more

   4. Go to Security.
      1. Click Incognito mode.
      2. Select Disallow incognito mode.
      3. Click Save.
   5. Go to Content.
      1. Click Screenshot.
      2. Select Do not allow users to take screenshots or video recordings.
      3. Click Save.
   6. Go to Content.
      1. Click URL blocking.
      2. Enter Blocked URLs to block all URLs with a wildcard (*).
      3. Enter Blocked URL exceptions for the assessment URL and any other tools the student is allowed to access. Learn more.
      4. Click Save.
   7. Go to Printing.
      1. Click Printing.
      2. Select Disable printing.
      3. Click Save.
   8. Go to Hardware.
      1. Click External storage devices.
      2. Select Disallow external storage devices.
      3. Click Save.

Steps for the student:

1. Using the username and password from the provider, sign in to the Chromebook.
2. Take the test.
3. When the test is complete, sign out of the Chromebook.

When a student signs out, the device is wiped.

More security information:

In addition to Chrome’s native management capabilities listed above, some assessment providers may also choose to deploy their own Chrome extensions to add additional controls, such as tools to verify who’s signed in to the device and additional reporting. For more information, see Add apps and extensions.

Chrome version 73 and later.

Before you begin

• Put ChromeOS devices in the organizational unit where you configure managed guest session settings. For details, see Move a Chrome device to an organizational unit. For information on managed guest sessions, see Managed guest session devices.

For managed ChromeOS devices.

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DevicesChromeSettingsManaged guest session settings.
3. (Optional) To apply the setting to a department or team, at the side, select an organizational unit. Show me how
4. Go to General.
5. Click Managed guest session.
6. Select Allow managed guest sessions.
7. Enter the name that you want your users to see for the session.
8. Click Save.
9. Configure managed guest session settings:
   1. (Optional) To set a specific amount of time for the exam:
      1. Go to General.
      2. Click Maximum user session length.
      3. Enter a time.
      4. Click Save.
   2. To set the idle time on a user's device:
      1. Click Idle settings.
      2. Set the idle time in minutes to at least 15 minutes.
      3. Click Save.
   3. To prevent users from opening new Incognito windows:
      1. Go to Security.
      2. Click Incognito mode.
      3. Select Disallow incognito mode.
      4. Click Save.
   4. To prevent users from taking screenshots:
      1. Go to Content.
      2. Click Screenshot
      3. Select Disable screenshot.
      4. Click Save.
   5. To prevent users from accessing specific URLs:
      1. Go to Content.
      2. Click URL blocking.
      3. For URL blocklist, enter https://* to block all URLs.
      4. For URL blocklist exceptions, enter the assessment URL and any other URLs that the student can access during the assessment.
      5. Click Save.
   6. To prevent users from printing from the Chrome menu, extensions, JavaScript applications, and so on:
      1. Go to Printing.
      2. Click Printing.
      3. Select Disable printing.
      4. Click Save.
   7. To prevent users from mounting an external drive:
      1. Go to Hardware.
      2. Click External storage devices.
      3. Select Disallow external storage devices.
      4. Click Save.
10. Choose the apps and extensions that you want to install. For details, see Automatically install apps and extensions.
11. Prevent students from accessing the test URL outside of the managed guest session:
    1. In the Admin console, go to Menu  DevicesChromeSettings. The User & browser settings page opens by default.

       If you signed up for Chrome Enterprise Core, go to Menu  Chrome browserSettings.

    2. (Optional) To apply the setting only to some users and enrolled browsers, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how

       Group settings override organizational units. Learn more

    3. Go to Content.
    4. Click URL blocking.
    5. For URL blocklist exceptions, enter the assessment URL.
    6. Click Save. Or, you might click Override for an organizational unit.

       To later restore the inherited value, click Inherit (or Unset for a group).

Make sure that students use the managed guest session to take the test and don't sign in to their Google Account. When students finish the exam and exit the managed guest session, the session is wiped from the device.