Use comments, action items and emoji reactions

Want advanced Google Workspace features for your business?

Try Google Workspace today.

1. On your computer, open a document, spreadsheet, presentation or video.
2. To open or close the comments panel, in the top right click Show all comments .
3. To hide, minimise or expand comments next to your document, click View Comments.
   • Hide comments: Hides all comments and closes any open comments panel.
   • Minimise comments: Reduces comments to icons in Docs and Sheets, which you can hover over to preview and click to show more.
   • Expand comments: Shows full comments and replies, which you can click to reply or add others.

1. On your computer, open a document, spreadsheet, presentation or video.

2. In the top right, click Show all comments .
3. To find the location of a comment, click the comment.

You can also search for a comment by using keywords or usernames:

1. On your computer, open a document, spreadsheet or presentation, or video.

2. In the top right, click Show all comments .
3. On the right of the Comments panel, click Search all comments .
4. Enter keywords to search for a comment or person.

Find a comment's location in Google Sheets

In Google Sheets, you can find comment locations for the active sheet.

1. At the bottom of the active sheet, point to the comment notification on the tab .
2. In the toolbar that shows up, click the cell location to move to the highlighted cell and comment.

You can filter comments in Google Docs, Slides, Sheets or Vids.

1. In a document, spreadsheet, presentation or video, click Show all comments .
2. To show all comments or comments for you, select a tab.
3. To show open or resolved comments, click All types.
4. (Optional) In Google Sheets, you can filter comments by sheet. To change the filter to the current sheet, on the right of the 'Comments' window, click All Sheets .
5. All comments in that category will appear in the window.

1. On your computer, open a document, spreadsheet, presentation or video.
2. On the comment that you want to edit or delete, click More .
3. Click Edit or Delete.

To make your comment visible to someone, you can add them to the comment. They will receive an email notification with your comment.

Tip: If someone has set their status to 'Out of office' and you have permission to view their calendar, you will get a notification in the comment as you add them.

1. On your computer, open a document, spreadsheet, presentation or video.
2. Insert and type a comment.
3. Anywhere in your comment, enter '@' and their name or email address. When the correct person is suggested, click their name.
4. Click Comment.

Tip: If you add someone who doesn't have permission to access the file, they can ask you to share the file.

You may find an alert on your Google Doc, Sheet, Slide or Video that says 'You've reached the document limit for comments. Please make a copy of the document without resolved comments to continue commenting on the new copy.'

To add more comments to your file:

1. On your computer, open a document, spreadsheet, presentation or video.
2. Resolve comments that aren't active.
3. At the top left, click File.
4. Make a copy of your document, spreadsheet, presentation or video.
5. In the pop-up window, click Copy comments and suggestions.
6. Use the copy to continue work.

Tip: Resolved comments remain accessible in your original document.

Reply to comments in documents or presentations

1. On your computer, open a document, presentation or video.
2. Click the comment.
3. Click Reply and type your reply.
4. To save, click Reply.

Tip: In Google Docs, at the bottom of the text box, you can click on a Smart Reply.

Reply to comments in spreadsheets

1. On your computer, open a spreadsheet.
2. On the sheet tab, click Add comment .
3. Click the comment that you want to reply to.
4. Click Reply and type your reply.
5. To save, click Reply.

Tip: If someone has set their status to 'Out of office' and you have permission to view their calendar, you will get a notification in the comment as you reply to them.

1. On your computer, open a document, spreadsheet, presentation or video.
2. Click the comment that you want to close.
3. In the top corner of the comment, click Resolve.

To see a comment that you have closed, click Comments in the top corner of the window. To reopen a closed comment, click Reopen in the top right-hand corner of the comment.

1. On your computer, open a Google file.
2. Highlight the text, images, cells, slides or scenes that you want to comment on.
3. To add a comment, go to the toolbar and click Add comment .
4. Type your comment.
5. Somewhere in your comment, add the email address of the person who you want to assign it to with @ or + in front of it.
6. Click the box next to 'Assign to [name]'.
7. Click Assign. The person who you have assigned the action item to will get an email.

Tip: If someone has set their status to 'Out of office' and you have permission to view their calendar, you get a notification in the comment as you assign it to them.

1. On your computer, open a Google file.
2. Click the comment.
3. Click Reply.
4. Type your comment.
5. Somewhere in your comment, add the email address of the person who you want to reassign it to with '@' or '+' in front of it.
6. Click the box next to 'Reassign to [name]'.
7. Click Reassign. The person who you have assigned the action item to will get an email.

1. On your computer, open a Google file.
2. In the top right-hand corner of the comment, click Done .

1. On your computer, open the Google Docs, Sheets, Slides or Vids home screen or Google Drive.
2. In the top right-hand corner of a document, spreadsheet, presentation or video, click the number. If you don't see a number, you don't have any follow-ups for that document.
   • Tip: In Google Drive, files with action items or suggestions have a 'Follow-up' number next to the file name.
3. You can see the number of open:
   • Action items
   • Suggestions
4. To go to the first action item or suggestion, click an option from the list.
5. To close the menu, click the number.

Tip: If a collaborator has already added an emoji reaction, to add your reaction you can click the emoji. You can add multiple emoji to the same selected text or comment.

Add emoji reactions to highlighted content in Google Docs

1. On your computer, open a Google Doc.
2. Select the text that you want to react to.
3. Select an option:
   • In the right-hand margin, click Add emoji reaction .
   • Go to Insert Emoji reaction.
4. Select an option:
   • Choose the emoji that you want to add.
   • You can also enter search terms for an emoji.

Add emoji reactions to comments

1. On your computer, open a Google Doc, Google Sheet or Google Slides.
2. Hover over the comment that you want to react to.
3. Click Add emoji reaction .
4. Select an option:
   • Choose the emoji that you want to add.
   • You can also enter search terms for an emoji.

To remove your reaction from comments in a Google Doc, Sheet or Slides, or on highlighted content in a Google Doc, click the emoji again.

Tip: If you remove your reaction, it doesn't remove other collaborators' reactions.

To resolve the reaction on highlighted content in a Google Doc:

1. Click an emoji reaction.
2. Click Resolve.
   • Tip: To view resolved reactions, at the top right, click Comments .

You can select a comment and use keyboard shortcuts to:

• Navigate between comments.
• Reply to comments.
• Hide or show comments.