Create, edit, open & delete collaborations

To collaborate on a Google Drive file in a Learning Management System (LMS), you can use Assignments.

Before you begin

To use Assignments, you need an LMS and a Google Workspace for Education account. The account usually appears like [email protected]. If Assignments isn't installed in your LMS, ask your school administrator to go to Get started with Assignments.

You can only open a collaboration with a personal account if your school administrator allows external Drive sharing. If you're an administrator for your school, learn how to manage external sharing for your organization.

Create a collaboration in Canvas

1. Sign in to Canvas.
2. Open the course.
3. In the sidebar, click Collaborations.
4. At the top right, click Collaboration Google Drive (LTI 1.3).

• If you’re not signed in, sign in to your Google Workspace for Education account.

5. Enter a title for your assignment.
6. Under “File type,” select a Drive file type.
7. Optional: Enter a description for your assignment.
8. Under “Invite collaborators,” select any LMS users that you want to add to the collaboration Drive file.
9. Click Create. A confirmation prompt displays.
10. To confirm your changes, click Create.

Edit a collaboration in Canvas

1. Sign in to Canvas.
2. Open the course.
3. In the sidebar, click Collaborations.
4. On the right, click the pencil icon for the collaboration that you want to edit.

• If you’re not signed in, sign in to your Google Workspace for Education or Google Account.

5. Enter a new title or description for your collaboration as needed.
6. Under “Invite collaborators,” select any LMS users that you want to share the Collaboration file with.
7. Click Save. A confirmation prompt displays.
8. To confirm your changes, click Save.

Tips:

• Once you create a collaboration, you can’t edit its file type.
• Any users you remove from the collaboration won’t have access to the collaboration Drive file. Users who have access to the collaboration, like an instructor who has open access to the course collaborations, can request to view the Drive file at any time.

Open a collaboration in Canvas

1. Sign in to Canvas.
2. Open the course.
3. In the sidebar, click Collaborations.
4. To open the Drive file in a new tab, click the title of the collaboration.
   • If you’re not signed in, sign in to your Google Workspace for Education account or Google Account.
   • If it’s the first time you’re opening the collaboration, click Join.

Tip: The collaboration won't be listed in Canvas if you don’t have access to it.

Delete a collaboration in Canvas

1. Sign in to Canvas.
2. Open the course.
3. In the sidebar, click Collaborations.
4. Beside the collaboration that you want to delete, click the bin icon.
5. Click Yes, remove.

Tips:

• You can only delete a collaboration if you're an instructor or the collaboration’s owner.
• When you delete a collaboration in Canvas, the collaboration Drive file or collaboration data in Assignments isn’t deleted.

Delete collaboration Drive file

Important: Only the collaboration’s owner can delete the Drive file.

1. Go to Google Drive.
2. Find the collaboration file you want to delete.
3. Delete the file.

Delete collaboration data in Assignments

1. Go to Google Assignments.
2. In the top right, click Collaborations.
3. On the right of the collaboration that you want to delete, click More Delete collaboration.