Send emails from a different address or alias

If your recipient uses Outlook or another email service, they might see something like, 'From [email protected] on behalf of [email protected]'.

Your recipients might also see your original @gmail.com address if you:

• Set up an out of office reply
• Create a filter with automated response
• Have a full mailbox and your recipient is notified

If you don’t want to send emails from an alias or if the alias is invalid, you can remove the email or alias. If you send an email from an invalid alias, you get a bounce email. 

1. On your computer, open Gmail.
2. In the top right, click Settings   See all settings.
3. Click the Accounts and import tab or Accounts tab.
4. In the 'Send email as' section, next to the email address you want to remove, click Delete.

To always send email from a different address or alias:

1. On your computer, open Gmail.
2. In the top right, click Settings See all settings.
3. Click on the Accounts and import or Accounts tab.
4. In the 'Send email as' section to the right of the address you want to use, click Make default.

When you send a message, replies will go to your original Gmail address by default. To choose a different address, follow these steps.

1. On your computer, open Gmail.
2. In the top right, click Settings See all settings.
3. Click the Accounts and import or Accounts tab.
4. In the 'Send email as' section, click Edit info next to your email address.
5. Click Specify a different 'reply to' address.
6. Add a reply-to address.
7. If necessary, click Next Step.
8. Click Save changes.

Check with your other email service for their recommended port number, authentication type or outgoing mail server. Make sure your third-party provider supports SSL or TLS with a valid certificate.

Here are some common combinations:

• SSL with port 465
• TLS with port 25 or 587

We recommend that you send your email via a secure (encrypted) connection.

However, if your other email service doesn't support these secured connections or doesn't use a valid certificate, you can choose port 25, then select the Unsecured connection option that appears.

If you do this, your information won't be encrypted for your protection.

An easy way to sort your email is to add categories after your username.

For example, messages sent to the following aliases will all go to [email protected]:

• janedoe+school@gmail.com
• janedoe+notes@gmail.com
• janedoe+important.emails@gmail.com

Think about how you want to sort your email, then choose an alias for each category. For example:

• Use yourname+work@gmail.com for work emails.
• Use yourname+news@gmail.com to sign up for newsletters.
• Use yourname+shopping@gmail.com to create an account with an online retailer.

Important: Aliases aren’t private and are sometimes visible to others. For example, if you search Gmail for messages from [email protected], you might find messages from [email protected].

You'll need access to the group's permissions to change access for other members.

1. Open Google Groups.
2. Click My groups.
3. Under the group name that you want to send from, click Manage.
4. On the left, click Permissions Posting permissions.
5. In the 'Post' section, click the Down arrow .
6. Select Anyone on the web.
7. Click Save.

Tip: If ‘Anyone on the web’ is not available in the group's permissions, your administrator might need to enable ‘Group owners can allow incoming emails from outside the organisation for your domain’.