As a member of a space in Google Chat, you can create and manage group tasks and assign tasks to other space members. You can view tasks in the space where they're created. If a task is assigned to you, it appears in your personal task list in Google Tasks. When someone creates or updates a task, a notification appears in the space.
Tip: If you use a work or school account and don't have the “Tasks” tab in a space, contact your Google Workspace administrator to turn on this feature.
Create & assign a task in a space
- On your computer, open Google Chat or Gmail.
- In Gmail: On the left, click Chat.
- Select the space where you want to create a task.
- On the top, click the Tasks tab Add space task.
Tip: In Gmail, you might have to expand the space to view the Tasks tab. - Enter the task title.
- Optional: To add a description or more details, click Add details and enter the information.
- Optional: To add a date and time, click Add date/time Make selections click OK.
Tip: If you add a date and time to your task, you get notifications at the scheduled dates and times. - Optional: To assign the task to a member of the space, click Assign click the name of the person. To assign the task to someone who isn't a member of the space, invite them to the space first.
Tip: If the assignee leaves the space, the task remains in the space and in their personal task list in Google Tasks. - Click Add.
Edit a task
- In Chat, select the space.
- On the top, click the Tasks tab select the task.
Tip: In Gmail, you might have to expand the space to view the Tasks tab. - Click the title, details, date and time, or assignee and make the changes.
Tips: If you have a task in your personal task list:
- You can edit the task title, details, and date or time from your personal task list.
- You can also mark the task complete from your personal task list instead of from the space.
- Changes update the task for everyone in the space and a notification displays.
Mark a task complete
- In Chat, select the space.
- On the top, click the Tasks tab.
Tip: In Gmail, you might have to expand the space to view the Tasks tab. - Next to the task, point to Incomplete and click Complete .
Tips: If you have a task in your personal task list:
- You can edit the task title, details, and date or time from your personal task list.
- You can also mark the task complete from your personal task list instead of from the space.
- Changes update the task for everyone in the space and a notification displays.
Mark a task incomplete
- In Chat, select the space.
- On the top, click the Tasks tab.
Tip: In Gmail, you might have to expand the space to view the Tasks tab. - Next to "Completed," to view the tasks, click Expand .
- Next to the task, click Complete to change the status to Incomplete .
Delete a task
Important: When you delete a task, it’s deleted for all members of the space and from the assignee’s personal task list.
- In Chat, select the space.
- Select the space.
- On the top, click the Tasks tab select the task.
Tip: In Gmail, you might have to expand the space to view the Tasks tab. - At the top right, click Delete Delete.