Create and assign tasks in Google Chat

As a member of a space in Google Chat, you can create and manage group tasks and assign tasks to other space members. You can view tasks in the space in which they're created. If a task is assigned to you, it appears in your personal task list in Google Tasks. When someone creates or updates a task, a notification appears in the space.

Tip: If you use a work or school account and don't have the 'Tasks' tab in a space, contact your Google Workspace administrator to turn on this feature.

Create and assign a task in a space

  1. On your iPhone or iPad, open the Chat app or Gmail app .
    • In Gmail: At the bottom, tap Chat .
  2. In the bottom navigation menu, tap Spaces  and then select the space.
  3. At the top, tap the Tasks tab.
  4. At the bottom right, tap New task .
  5. Enter a title for the task.
  6. Optional: To add a description or more details, tap Details and enter the information.
  7. Optional: To add a date and time, tap Google Calendar and then select a date and time and then tap Done.
    Tip: If you add a date and time to your task, you'll get notifications at the scheduled dates and times.
  8. Optional: To assign the task to a member of the space, tap Person  and then tap the name of the person. To assign the task to someone who isn't a member of the space, invite them to the space first.
  9. Tap Save.
Important: When you delete a task, it's deleted for all members of the space and from the assignee's personal task list.

Edit a task

  1. In Chat, select the space.
  2. At the bottom, tap Spaces and then select the space.
  3. At the top, tap the Tasks tab and then select the task.
  4. Tap the title, details, date and time or assignee and make the changes.
  5. Tap Back .

Tips: If you have a task in your personal task list:

  • You can edit the task title, details and date or time from your personal task list.
  • You can also mark the task as complete from your personal task list instead of from the space.
  • Changes update the task for everyone in the space and a notification is displayed.

Mark a task as complete

  1. In Chat, select the space.
  2. At the top, tap the Tasks tab and then select the task.
  3. At the top right, tap Mark as complete .

Tips: If you have a task in your personal task list:

  • You can edit the task title, details and date or time from your personal task list.
  • You can also mark the task as complete from your personal task list instead of from the space.
  • Changes update the task for everyone in the space and a notification is displayed.

Mark a task as incomplete

  1. In Chat, select the space.
  2. At the bottom, tap Spaces and then select the space.
  3. At the top, tap the Tasks tab.
  4. Next to Completed, tap Expand to view the tasks.
  5. Next to the task, tap Complete to change the status to Incomplete .

Delete a task

Important: When you delete a task, it's deleted for all members of the space and from the assignee's personal task list.

  1. In Chat, select the space.
  2. At the bottom, tap Spaces and then select the space.
  3. At the top, tap the Tasks tab and then select the task.
  4. At the top right, tap Delete .
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Get more done with the Google Tasks app!

Install from the Play Store for Android devices and the App Store for iOS devices.

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