Save & manage search activity

By default, Google deletes this data after 18 months. However, your users can change the deletion period to 3, 18, or 36 months, or to never delete data. Additionally, users can delete some or all of their saved activity at any time.

Yes, user searches from Google Workspace services stored in Web & App Activity transitioned into Google Workspace search history when it launched.

Yes, users can see and delete search data or opt out of Google Workspace search history. For details, go to How users turn search history on or off.

We removed the Web & App Activity Admin console setting because, as an additional Google service, Web & App Activity data was not subject to Google Workspace data-processing commitments.

Google Workspace search history data is part of Google Workspace core services and is subject to Google Workspace data-processing commitments.

For more information, go to Data protection & privacy.

• You can turn additional Google services on or off to control search history settings. You can also restrict access to these services using organizational units or access groups.

  For more information, go to Turn on or off additional Google services.

• Since Google Workspace search history launched, the personal Web & App Activity user control only collects search information from additional Google services that you, as admin, turned on.
• Users who have Web & App Activity turned on will continue to have their searches and activity from other Google services saved to their Google Account.

Related topics

• Control access for organizational units
• Use groups to customize service access

Smart features provides region-specific controls for data processing and sharing. Google Workspace search history enables users to save and manage their search activity. Learn more about smart features.

If Google Workspace search history is turned on:

1. Sign in to your managed Google Account.
2. Go to My Activity.
3. Click Other activityManage Google Workspace search history.
4. Select a topic for information about search history.

Yes, you can turn the Google Search and Assistant setting on or off for users to control search history data collection for Search. For details, go to Turn Search and Assistant on or off for users.

Google Workspace search history does not affect our compliance with the European Union’s (EU) General Data Protection Regulation (GDPR). There is no change to how Google Workspace data is collected, managed, or provided to users. Google Workspace search history is subject to the Google Workspace Agreement. For more details, go to Google Workspace legal and compliance resources.

Google Workspace search history includes search activity in Google Workspace services and is subject to the user data protections that Google Workspace provides. Google never uses data in Google Workspace core services for advertising. Users can delete their search data, export it from their accounts, and opt out from data collection.

Google Workspace search history is turned off by default for Google Workspace for Education users under 18. Users can turn the setting on.

For more information, go to Control access to Google services by age.