Here's how to install and set up Google Meet hardware for your company or group. Use these steps for Meet hardware kits, Chromebox or Chromebase for meetings, and Logitech and Poly Studio devices.
Step 1: Confirm licenses for each device you want to enroll
Before you turn on and enroll any devices, read your welcome email for information about licenses and accessing the Google Admin console.
You need a license for each device you want to enroll. To check how many device licenses you have:
-
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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Go to Menu
Devices
Google Meet hardware
- On the side, for More, in the License management section, confirm that the devices you want to enroll have a license.
Step 2: Review requirements
Make sure the room, network, and other components are ready to go. Review the Google Meet hardware requirements.
Step 3: Track available video conference rooms (recommended for large deployments)
If you're setting up many devices, you can create a spreadsheet to list all of your organization's video conference rooms and their devices' information such as:
- Region
- Office
- Location
- Department
- Conference room or resource name
- Room size
- Ethernet port/wireless
- Device serial number
- Display type with HDMI or DVI
- Delivery date
- Enrollment date
- Installation date
- Verification date
Step 4: Set up the hardware
You can't convert Chromeboxes or Chromebases purchased with standard ChromeOS to a video conferencing system. Similarly, you can't convert or use Google Meet hardware devices as ChromeOS devices.
To set up your hardware:
- Unbox your hardware.
- Ensure that no items are missing or damaged. If needed, contact the manufacturer or your Google reseller. Refer to information on the package or the following content lists.
Note: Meet hardware kits don’t include display monitors. - Record the serial number of your device.
To help you find your device in the Admin console, the Meet hardware kits include a card with the device’s serial number. On the card, note the room where the device is set up. For large deployments, add the device information to your tracking spreadsheet. - Install the device and any displays and peripherals in the room. Please follow the manual instructions attached to your device package.
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Connect cables to the device as shown in the quick start guide or product documentation. Connect to power last.
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For best sound and video, connect your device to a wired internet connection.
If you’re using 2 displays with the Lenovo Meet Compute System - Series One or Lenovo Meet Compute System - Series One (Intel 13th Gen), HDMI- Out 2 is the primary screen and HDMI- Out 1 is the secondary screen.
Step 5: Enroll your hardware
For the next steps, go to Enroll and license Meet hardware devices.
Series One quick start guides & cabling
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Series One quick start guidesQuick start guides are included with each kit:
Series One hardware uses power over ethernet (POE) for connections between devices. Cables are included with the hardware in the following lengths:
| Device type | Cable length | Cable type |
|---|---|---|
| Smart camera Lite | 2 m (6.5ft) | CAT 5E UTP 28AWG |
| Smart camera XL | 2 m (6.5ft) | CAT 5E UTP 28AWG |
| Smart audio bar | 2 m (6.5ft) | CAT 5E STP 28AWG* |
| 5 m (16.5ft) | CAT 5E UTP 28AWG | |
| Add-on audio bar | 2 m (6.5ft) | CAT 5E UTP 28AWG |
| Mic pod | 2 m (6.5ft) | CAT 5E UTP 28AWG |
| Meet touch controller | 5 m (16.5ft) | CAT 5E UTP 28AWG |
| Meet compute system | 2 m (6.5ft) |
CAT 5E UTP 28AWG |
*CAT 5E STP or higher is only for compute box to smart audio bar.
Each cable length can be extended in accordance with TIA/EIA 568-C.2 standards to support a wide range of installation scenarios. Refer to these guidelines when planning your installation:
- Use CAT5E or higher.
- 24AWG or higher is recommended for cable lengths longer than 10m.
- Cables that are terminated on-site from bulk cables must be certified to CAT 5E or higher using a cable tester.
- Patch connections from bulk cabling can be used if the total point-to-point cable run is certified, tested, and does not exceed TIA/EIA 568-C.2 standards.
Google Meet hardware kits & installation guides
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Google Meet hardware kit (Asus)Depending on the model, your Google Meet hardware kit can contain:
- Chromebox
- Camera
- Google Meet speakermic and touchscreen controller
- Getting started guide
- Mounting bracket
- Mounting hardware
- Table mat
- Camera USB cable
- Speakermic cable
- Touchscreen mini-HDMI cable (green)
- Touchscreen mini-USB data cable (blue)
- Touchscreen micro-USB power cable (red)
- Chromebox power cable
Small room
Large room
To print this diagram, download Welcome to your Google Meet hardware kit (pdf).
Tips
Connect the speakermic, monitor, and camera directly to the Chromebox or connect them to the Chromebox using qualified USB 3.0 hubs. Use the USB cable to connect the touchscreen directly to the Chromebox. For Chromebox CN65, the secondary video output is USB Type-C.
You can connect multiple speakermics to the Google Meet hardware. For more information, go to Meet speakermic Quick Start Guide.
Do not plug the HDMI cable from the touchscreen into the Chromebox. This cable is plugged in to your computer to present content only to the room. If you use both HDMI and Displayport, HDMI will act as the primary display.
In the CN65 hardware kit, the bundled power supply has a higher wattage. It's not compatible with older, existing power supplies.
- Google Meet speakermic
- Speakermic power cable & wall adapter
- Ethernet cable to connect multiple speakermics
For more information, go to the Google Meet speakermic Quick Start Guide PDF.
Chromebase for meetings
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Chromebase for meetings contents- Chromebase for meetings device
- Quick Start Guide & warranty card
- User manual (Acer website)
- Keyboard & mouse
- Power adapter
Your Chromebase can be fitted with an optional VESA-compatible mount that allows you to mount it on a wall or your own base.
To mount your Chromebase for meetings device:
- Use a paperclip to detach the two-piece VESA cover on the back of your Chromebase. Loosen the screws with a standard Phillips-head screwdriver and remove the stand.
- Attach the mount using the VESA holes on the back of your Chromebase.
- Follow the instructions provided with the wall mount to secure your Chromebase to your Vesa-compatible mount.
Related topics
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