For people in your organization to use your Google Workspace services, you must give each person a user account and a Google Workspace license.
An account gives each user:
- A name and password for signing in to Google services
- An email address at any of your domains (if you're using Gmail)
- A profile or contact name, which you can easily change later
Billing and licenses
- Flex Plan customers—Adding user accounts automatically increases your monthly payment.
- Annual Plan customers (before you begin)—If you make payments on the Annual Plan, you must first purchase a user license for each account you plan to add. If necessary, purchase more user licenses.
- A user needs a license to use a Google service. For example, a user must have a license for Google Workspace before they can use Gmail, Google Drive, or any other Google Workspace tool. A user can have a license for more than one service. Multiple users can’t share a single Google Workspace license, even if they don’t use all of the tools.
Learn more:
Add accounts for new users
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Add one user at a time (easiest)Applies only for people who don't yet have a user account. To instead add an address for people who already have accounts, skip to options, below.
Follow the steps: Add a new user |
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Add users in bulk (large organizations)Before you begin: Check to see if anyone you plan to add already has a Google Account. Then follow steps to avoid conflicts with those accounts. For more information, go to Find and resolve conflicting accounts. Here are options for adding up to thousands of users:
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After adding new users
Options for businesses or schools
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Add email addresses for existing users
You can create these addresses for users who already have accounts, at no extra charge. You don't have to pay for new accounts to create these addresses.
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Give a user another address
Follow all steps: Give an existing user another address (sales@) |
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Create a group address (email list)
Follow all steps: Create an email list (department@) |
Related topics
APC00-GSEPC20
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