Quick Start Guide for small businesses

For: Businesses with 2–9 users

After you sign up for Google Workspace, discover how to manage your team, migrate emails, set up recommended features, and start using your services.

Also available: Admin training courses & certification

Before you begin: If you're not using Google Workspace yet: Sign up for a free trial.


1		Access your Admin console The Google Admin console is where administrators manage Google services for people in an organization. Sign in to your Admin console Open the Admin console from your other apps Switch between your administrator and personal account

2		Set up your business email If you didn't activate Gmail during sign-up, you can do so now (or whenever you're ready). You need to change your domain’s MX records to direct mail to Google's mail servers. We also recommend you add an SPF record to your domain settings. Don't worry if you're not sure what MX or SPF records are. Just see below for steps. Activate Gmail for Google Workspace (change MX records) Skip if you did this when signing up. Ensure mail delivery and prevent spoofing (add SPF record) Give a user an additional "alias" address (sales@) More Gmail setup...

3		Migrate your team's data to Google Workspace Import your users' emails, contacts, and calendars, to their Google Workspace accounts. Choose a migration option

4		Build and manage your team Set up team member accounts and manage their identities. Set up Add accounts for all employees and contractors Add your other domains Make another user an administrator Turn a service on or off for your users Learn how Change a user's profile or email name Reset a user's password

5		Set up your organization's account Add your logo, manage billing and payments, and follow best practices for security and compliance. Set up Add your business logo Set up 2-step verification Manage billing and payments Follow security best practices Region specific Turn on or off Gmail, Chat, and Meet smart features and personalization Legal and compliance resources and tools

6		Manage your meetings and email Make the most of Gmail, Google Contacts, and Google Meet for your team and client meetings. Set up Organize your contacts Create a group mailing list Create a team calendar Delegate access to your calendar Learn how Get started with Gmail Get started with Chat Get started with Calendar Hold video meetings

7		Work with cloud storage & online documents Discover a powerful suite of document, spreadsheet, and presentation apps that you work with in your browser. Set up File sharing permissions for your team Professional file templates for your organization Internal project website More Drive setup... Learn how Get started with Drive (cloud storage) Get started with Docs (online documents) Get started with Sheets (spreadsheets) Get started with Slides (presentations) Switch from Microsoft

8		Set up & manage mobile devices Let your team use Google Workspace on the go with their managed mobile devices. Manage your team's mobile devices Use your services on mobile devices

9		Grow your business Ready for more? Create and enhance your online web presence, then get more features to meet your growing business needs. Enhance web presence Build your organization's website Get listed on local Google searches with Google My Business Increase website traffic with Google Ads Smart campaigns Improve website performance with Google Analytics Make your web pages easier to find with Search Console Get more features Add Drive and email storage Switch editions for more business features

10		Train your users Get training guides, tips, customer examples, and other resources to help your users work smarter and master Google Workspace at work or school. Visit the Google Workspace Learning Center