Supported editions for this feature: Enterprise Plus, Education Standard and Education Plus, Enterprise Essentials Plus. Compare your edition
As your organization's administrator, you can use the security investigation tool to run searches related to Access Transparency log events. There you can view a record of actions that provide information about the actions of Google staff when they access your data.
Access Transparency log events data includes information about:
- The affected resource and action
- The time of the action
- The reason for the action (for example, the case number associated with a customer support request)
- A Google staff member acting on the data (for example, office location)
For more information, go to Access Transparency: View logs on Google access to user content.
Forward log data to Google Cloud
You can opt in to share log data with Google Cloud. If you turn on sharing, data is forwarded to Cloud Logging, where you can query and view your logs, and control how you route and store your logs.
Run a search for Access Transparency log events
Your ability to run a search depends on your Google edition, your administrative privileges, and the data source. You can run a search on all users, regardless of their Google Workspace edition.
To run a search in the security investigation tool, first choose a data source. Then, choose one or more conditions for your search. For each condition, choose an attribute, an operator, and a value.
Follow these steps:
-
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
-
In the Admin console, go to Menu
Security
Security center
- From the Data source drop-down list, choose Access Transparency log events.
- Click Add Condition.
You can include one or more conditions in your search. You also have the option to customize your search with nested queries—searches with 2 or 3 levels of conditions (for details, see Customize your search with nested queries). - From the Attribute drop-down list, choose one of the attributes—for example, Actor or Date. For a complete list of attributes that are available for Access Transparency log events, see the section below.
Note: If you narrow the date range for your search, your results will appear in the security investigation tool sooner. For example, if you narrow the search to events that happened in the last week, the query will return faster than if you search without restricting the query to a shorter period of time.
- Choose an operator—for example, Is, Is not, Contains, or Does not contain.
- Choose or enter a value for the attribute. For some attributes, you can choose from a drop-down list. For other attributes, type in a value.
- (Optional) To include multiple search conditions, repeat the above steps.
- Click Search.
Search results in the tool are displayed in a table at the bottom of the page. - (Optional) To save your search, click Save
, enter a Title and Description, and then click Save.
Note: Using the Condition builder tab, filters are represented as conditions with AND/OR operators. You can also use the Filter tab to include simple parameter and value pairs to filter the search results.
Attribute descriptions
For this data source, you can use the following attributes when searching log event data:
| Attribute | Description |
|---|---|
| Actor group name |
Group name of the actor. For more information, go to Filtering results by Google Group. To add a group to your filtering groups allowlist:
|
| Actor home office |
Home office of the actor who performed the data access. Displays the ISO 3166-1 alpha-2 country/region code in which the accessor has a permanent desk. Values include:
|
| Actor organizational unit | Organizational unit of the actor |
| Date | Date and time of the event (displayed in your browser's default time zone) |
| Event | The logged event action, such as Resource accessed |
| Google Workspace product | Name of the product that was accessed |
| Justifications | Access justifications, such as Customer Initiated Support - Case Number: 12345678 |
| Log ID | Unique log ID |
| On behalf of | Email address(es) of the users whose authority was used for Access Management controls |
| Owner email | The email ID or team identifier of the customer who owns the resource |
| Resource name | Resource name of the resource that was accessed |
| Tickets | Tickets associated with the justification, if any |
Take action based on search results
- You can set up alerts based on log event data using reporting rules. For instructions, see Create and manage reporting rules.
- Supported editions for this feature: Frontline Standard; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Enterprise Essentials Plus; Cloud Identity Premium. Compare your edition
To help prevent, detect, and remediate security issues efficiently, you can automate actions in the security investigation tool and set up alerts by creating activity rules. To set up a rule, set up conditions for the rule, and then specify what actions to perform when the conditions are met. For details and instructions, see Create and manage activity rules.
Supported editions for this feature: Frontline Standard; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Enterprise Essentials Plus; Cloud Identity Premium. Compare your edition
After you run a search in the security investigation tool, you can act on your search results. For example, you can run a search based on Gmail log events and then use the tool to delete specific messages, send messages to quarantine, or send messages to users' inboxes. For more details, go to Take action based on search results.
Understand the Access Transparency log data
Log field descriptions
| Log field name | System field name | Description |
|---|---|---|
| Date | items:id:time | Time the log was written |
| Google Workspace Product | items:events:parameters:GSUITE_PRODUCT_NAME | Customer’s product that was accessed. Upper case required. Can be:
|
| Owner Email | items:events:parameters:OWNER_EMAIL | The email ID or team identifier of the customer who owns the resource |
| Actor Home Office | items:events:parameters:ACTOR_HOME_OFFICE |
ISO 3166-1 alpha-2 country/region code in which the accessor has a permanent desk:
|
| Justifications |
items:events:parameters:JUSTIFICATIONS |
Access justifications, such as Customer Initiated Support - Case Number: 12345678 |
| Tickets | tickets | Tickets associated with the justification, if any |
| Log ID | items:events:parameters:LOG_ID | Unique log ID |
| Resource Name | items:events:parameters:RESOURCE_NAME | Name of the resource that was accessed. Resource names can be used in the security investigation tool to further identify, triage, and take action on security and privacy issues in your domain. |
| On Behalf Of | items:events:parameters:ON_BEHALF_OF | The target of the access. The sharee of a document could be the target of support rather than the owner. On Behalf Of provides extra information to understand the context of an access. |
| Access Management Policy | items:events:parameters: ACCESS_MANAGEMENT_POLICY |
The Access Management policy that was validated before access. Only applies to customers with Access Management configured. |
Justification descriptions
| Reason | Description |
|---|---|
| Customer Initiated Support | Customer-initiated support, such as a case number |
| Externally Initiated Abuse Review
|
Externally initiated abuse reviews are invoked when content is reported to Google for review.
For more details and instructions, go to Run a search in the security investigation tool. Learn more about reporting abuse. |
| Google Response to Production Alert | Google-initiated access to maintain system reliability around a suspected outage, including for example:
|
| Google Initiated Review | Google-initiated access for security, fraud, abuse, or compliance purposes, including:
|
|
Google Initiated Service |
Google-initiated access for the ongoing maintenance and delivery of Google Cloud services, including for example:
|
| Third Party Data Request | Google accesses customer data to respond to a legal request or legal process. This includes when we respond to legal process from the customer that requires that we access the customer's own data. In this case, Access Transparency logs might not be available if Google can’t legally inform you of such a request or process. |
Set up an Access Transparency alert
You can set up an email alert for one or more log filters, such as Owner Email and Actor Home Office. You can also enable an alert for all logs across all products that support Access Transparency.
-
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
-
In the Admin console, go to Menu
- From the Data source drop-down list, choose Access Transparency log events.
- Click + Add a filter.
- Select one or more filters and click Apply.
- (Optional) To turn on an alert for all logs across all supported products, click Event Name
- Click Create reporting rule
, enter a rule name, and then enter the emails of any additional alert recipients.
- Click Create.
Integrate Access Transparency log data with third-party tools
You can use the Reports API to integrate Access Transparency logs with your existing security information and event management (SIEM) tools. For more information, go to Access Transparency Activity Events.
When and how long is data available?
Go to Data retention and lag times.
