Get started with Tasks in Google Workspace

Open your Tasks app

You can add tasks to the side panel in some Google Workspace apps.

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
- Important: If you can't see Tasks app, click the arrow in the bottom right of the screen to expand the panel.
On the right, click Tasks .

Tip: In Gmail spaces, you can create, assign, edit, complete, and delete group tasks.

Open Tasks in Calendar

You can switch views in your calendar to see your tasks and task lists in a single full screen.

On your computer, open Calendar.
At the top right, click Tasks .

Note: If you can’t access Tasks, contact your administrator.

Add a task and give it a due date

In Tasks, each task goes in a list. To start, there's a default list that you can add tasks to.

Adding a due date and time adds the task to your calendar:

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
On the right, click Tasks .
At the top, click Add a task .
Enter a task.
To add a date and time, click Date/time.

Tips:

To repeat a task, next to “Date/time,” click Repeat . Tasks with subtasks can't repeat.
In Google Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.

Drag a task to reorder it

Important: To reorder your tasks, change your sort options to “My order.” At the top of a list, click List options My order.

On your computer, select an option:
- Open Tasks in Calendar.
- On the right of the side panel, click Tasks .
Click and hold a task.
Move the task where you want.

Tip: To reorder a task you're editing, on the left, click and hold Drag

Update a task or its due date

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
On the right, click Tasks .
Click the task you want to change.
Change the task info.

Tips:

If you want to change the date and time of the next repeating task in a series, click the date.
To edit the date and time for all tasks, at the bottom, click the repetition info.

Learn more at the Google Tasks Help Center

Mark a task complete

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
On the right, click Tasks .
To the left of a task, click Complete .

View your completed tasks

On your computer, select an option:
- Open Tasks in Calendar.
- On the right of the side panel, click Tasks .
Select an option:
- To find completed tasks, next to "Completed," click the Right arrow .
- To hide completed tasks, click the Down arrow .

Tip: You can hide completed tasks that show in your calendar.

Delete a task

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
On the right, click Tasks .
Point to the task you want to delete.
Next to the task name, click Open menu Delete.

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