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This quick reference guide will help you navigate through the process of searching for a Contract in Ariba Network.
Search for a ContractAriba defines a digitized contract sent over the AN as BPO (Blanket Purchase Order). Follow the steps below to search for a Contract in Ariba Network:
- Login to Ariba Network and you will be taken to the Landing page
- Open the Orders menu and click Purchase Orders
- Click Search Filters to expand the Search section
- Select the appropriate Customer group (Alphabet/Google) from the drop-down menu
- Enter the appropriate Order Number in the field
- You may also choose to search by any of the additional criteria (Buyer Location Code, Invoice Number, Date Range)
- View the search results displayed based on the entered search criteria
- Click the required order to view the order details
- Review the Ver column indicating the document version number, ensure that the version being worked on is always the latest (In this example version 2 is the latest)
In the Ariba supplier network, the following Contract details are displayed:
- Contract (BPO) Number
- Payment Terms
- Supplier and Buyer Information
- Shipping details
- Line Item details
The status of a Contract changes as it gets processed. Suppliers can see the Order Status in their Inbox. The table below indicates the Contract Statuses and their respective Descriptions:
| PO Status | Description |
| New | Initial state of the purchase order |
| Partially Received | Denotes that some of the line items of the purchase order have been received by Google ERP system |
| Received | Denotes that all line items have been received by Google ERP system |
| Partially Invoices | The purchase order has been partly processed |
| Invoiced | The purchase order has been fully processed |
| Changed | Google updated the existing purchase order, including canceling PO lines, by sending a subsequent (changed) order |
| Obsoleted | The order has been cancelled or replaced by a subsequent (changed) order |
| Cancelled | PO cancelled in Google ERP system |
In the Ariba supplier network, all generated invoices tie back to the Contract for which they were generated. This related document view can be accessed by following the steps below:
- Click Invoices to view the invoice list
- Select the appropriate Invoice for which you want to view the related documents
- Click the invoice number
- Click More in the Related Documents section to view all related documents for the selected invoice
- The list of all Related Documents is displayed, click on the desired document to view it