Customize a pivot table

Want advanced Google Workspace features for your business?

You can change how your pivot table data is listed, sorted, summarized, or filtered.

Order and sort columns or rows

You can sort and order your data by pivot table row or column names or aggregated values.

Note: To show the totals of a row or column, check Show totals.

To change the header of a column:

Note:

If you rename a field in Sheets after creating a Pivot Table, Sheets renames the same field in the pivot table editor to a concatenation of the previous field name and the new name in parentheses. For example, when AVERAGE price per unit is renamed to Average Price in the Pivot Table, the name of the field becomes price per unit (Average Price) in the pivot table editor.
You can’t rename "Grand Total."

You can show a value (like October sales) as a percentage of a whole (like annual sales).

You can choose a set of values in a pivot table and group them together manually or with a rule.

To manually group:

To group rows together by a rule:

Right-click a cell, then click Create pivot group rule.
For numbers, choose an interval size. Optional: Choose when your groups start and end.
When you are done, click OK.

To group rows together by date or time:

Right-click a cell with date formatted data, then click Create pivot date group.
Choose a date or time period to group by.

Optional: To ungroup, right-click a grouped item, then click Ungroup pivot items.

You can hide data that you don’t want to show in your table.

On your computer, open a spreadsheet with a pivot table.
Click the pop-up Edit button underneath the pivot table.
At the right, next to "Filters," click Add. Then, choose an option.
Next to "Showing all items," click the Down arrow .
Choose how you want to filter:
- Filter by condition: Write your own, or choose from the list of conditions, like if the cell is not empty, if data is less than a certain number, or if text contains a certain letter or phrase.
- Filter by values: Uncheck the items you want to hide and click OK.

If you filter by value then update your source data, you'll need to update your pivot table filter if you want that data to show in the pivot table.
When you filter by condition, you can enter a value, a cell reference, or a field from your data. For example, if you select "Greater Than," you can enter 10, =Sheet1!A1, or =Revenue, if your data has a field called Revenue.

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