If you're migrating from OneDrive for Business, follow the instructions for SharePoint unless specified.
When you conduct a scan of your Microsoft SharePoint data, you have the option of generating all or some of these reports. Learn more about how to create a scan.
Once the scan is complete, you can view the scan summary and download the reports. For details, see Analyze your scan.
Click below to learn more about each report.
SharePoint reports you can generate
Report errorsIdentifies any failures such as a failure to connect to a particular user account.
| Field name | Description |
|---|---|
| Source | Source environment |
| Title | Title of the error |
| Location | Location of the failed object |
| Type | Type of object |
| Message | Error message associated with the failure |
Gives information on the hierarchical depth of folders and the permissions held by objects within the folders.
There are limits to the amount and type of data you can migrate to shared drives. Use the information in this report to help you assess whether the folders are good candidates for migration to shared drives or whether you should reorganize the data to avoid potential migration issues. For details, go to Shared drive limits.
How to modify
Provide a value for:
- Minimum object count—Minimum number of objects (folders and files) inside the folder (default value is 100). The scan excludes folders containing fewer than the specified number.
- Minimum shared with—Minimum number of users that have access to the root folder (default value is 5). The scan excludes folders that are shared with fewer users than the number specified.
- % allowed with restricted permissions—Percentage of the content of a folder that is permitted to have restricted permissions (default is 1%). The scan excludes folders that have a higher percentage of restricted permissions. Go to Restricted permissions.
Note: The report only includes scanned items that meet all of the conditions above.
| Field name | Description |
|---|---|
| Name | Folder name |
| Total | Total number of objects (folders and files) in the folder and in its hierarchy, including in its subfolders |
| Folder depth | Level of hierarchy of each object |
| Shared with count | How many users or groups the folder is shared with |
| Path | Folder path to the location of the object |
| Total folders | Number of folders within the folder |
| Folders with restricted permissions | Number of folders within the folder that have restricted permissions |
| % folders with restricted permissions | Percentage of folders within the folder that have restricted permissions |
| Total files | Count of all files (not folders) in all folders and subfolders under the candidate (doesn’t discriminate by permissions) |
| Files with restricted permissions | Number of files within the folder that have restricted permissions |
| Total objects with restricted permissions | Total number of files and folders within the folder that have restricted permissions |
| % total objects with restricted permissions | Percentage of files and folders within the folder that have restricted permissions |
Provides the total number of all types of SharePoint objects.
| Field name | Description |
|---|---|
| Site collection URL | URL of the site collection |
| Type | Type of object |
| Count | Number of objects |
Provides the number of objects that each user or group has permissions for.
| Field name | Description |
|---|---|
| Principal name | Name of the object |
| Count | Number of permissions for the object |
Provides information about the permissions that exist in your SharePoint environment.
| Field name | Description |
|---|---|
| Path | URL of the object |
| Type | Type of object |
| Principal name | User or group name |
| Role assignments | Assigned permission |
Shows a count of objects that can and cannot be migrated from SharePoint to Google Workspace.
| Field name | Description |
|---|---|
| URL | URL of the SharePoint site |
| Calendar items | Number of calendar items that cannot be migrated |
| Discussion items | Number of discussion items that cannot be migrated |
| Task items | Number of task items that cannot be migrated |
| Unmappable web parts | Number of web parts that cannot be mapped |
| Site templates | Number of site templates that cannot be migrated |
| Migratable | Number of objects in the site that can be migrated |
Provides metadata information about the SharePoint environment, including the last modified date.
How to modify
Check the box or boxes to:
- Include SharePoint sites
- Include SharePoint lists
- Include SharePoint list items
- Include SharePoint libraries
- Include SharePoint folders
- Include SharePoint documents
You can exclude data from the reports by using boolean search operators to narrow the created on or last modified date range.
| Field name | Description |
|---|---|
| SiteURL | URL of the site |
| Path | URL of the object within the site |
| Name | Name of the resource |
| Type | Type of object |
| Created | Date object created |
| Modified | Date object last modified |
Provides information about the level of hierarchy and location of each scanned folder and the strings required to map deeply nested folders to a specified location in a folder hierarchy.
How to modify
- Minimum depth—The minimum depth for an item to be included in the report.
- Maximum depth—The maximum depth for an item to be included in the report. If you specify 0 (the default), all folders below the minimum depth are included.
- Check the Enumerate children box to show the number of items within each folder.
| Field name | Description |
|---|---|
| Depth | Level of hierarchy of each specified location |
| Path | Path to the location of the object |
| Child SharePoint webs | Number of webs under the specified object |
| Child SharePoint lists | Number of lists under the specified object |
| Child SharePoint libraries | Number of libraries under the specified object |
| Child SharePoint folders | Number of folders under the specified object |
| Child SharePoint documents | Number of documents under the specified object |
| Child SharePoint list items | Number of list items under the specified object |
| Child SharePoint role assignments | Number of role assignments under the specified object |
| Total children | Number of child objects under the specified object |
| Total size (bytes) |
Total binary size of files under the specified object, in bytes. Note: Only the latest version of each file is counted. |
| Total size |
Total binary size of files under the specified object. Note: Only the latest version of each file is counted. |
| Has unique permissions | Whether the object has unique permissions (true or false) |
| Contains unique permissions | Whether the object contains items that have unique permissions (true or false) |
| Supports versions | Whether the object supports versioning (true or false) |
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