When you conduct a scan of your Google Workspace source account data, you have the option of generating all or some of these reports. Learn more about how to create a scan.
When the scan is complete, you can view the scan summary and download the reports. For details, go to Analyze your scan.
Click below to learn more about each report.
Scan reports you can generate
Google Drive object duplicatesProvides a summary of duplicated objects in Google Drive.
| Field name | Description |
|---|---|
| Source ID | Duplicated object ID |
| ID | Hash value assigned as a unique identifier and location marker |
| Title | Object name |
| Created | Created date and time of the object |
| Modified | Most recent modified date and time of the object |
| Owner | Owner of the object |
Gives information on the hierarchical depth of folders and the permissions held by objects within the folders.
There are limits to the amount and type of data you can migrate to shared drives. Use the information in this report to help you assess whether the folders are good candidates for migration to shared drives or whether you should reorganize the data to avoid potential migration issues. Go to Shared drive limits.
How to modify
Provide a value for:
- Minimum object count—Minimum number of objects (folders and files) inside the folder (default value is 100). The scan excludes folders containing fewer than the specified number.
- Minimum shared with—Minimum number of users that have access to the root folder (default value is 5). The scan excludes folders that are shared with fewer users than the number specified.
- % allowed with restricted permissions—Percentage of the content of a folder that is permitted to have restricted permissions (default is 1%). The scan excludes folders that have a higher percentage of restricted permissions. Go to Restricted permissions.
Note: The report only includes scanned items that meet all of the conditions above.
| Field name | Description |
|---|---|
| Name | Folder name |
| Owner | Owner of the folder |
| Total | Total number of objects (folders and files) in the folder and in its hierarchy, including in its subfolders |
| Shared with count | How many users or groups the folder is shared with |
| Folder depth | Level of hierarchy of each object |
| Path | Folder path to the location of the object |
| ID | Unique identifier of the folder |
| Total folders | Number of folders within the folder |
| Folders with restricted permissions | Number of folders within the folder that have restricted permissions |
| % folders with restricted permissions | Percentage of folders within the folder that have restricted permissions |
| Total files | Count of all files (not folders) in all folders and subfolders under the candidate (doesn’t discriminate by permissions) |
| Files with restricted permissions | Number of files within the folder that have restricted permissions |
| % files with restricted permissions | Percentage of files within the folder that have restricted permissions |
| Total objects with restricted permissions | Total number of files and folders within the folder that have restricted permissions |
| % total objects with restricted permissions | Percentage of files and folders within the folder that have restricted permissions |
Provides information about:
- The total number of Google Calendar users
- The total number of calendar objects (such as calendars and events) in each user account
- How many users share calendars
- The total number of calendar objects for each resource
| Field name | Description |
|---|---|
| User | Name of the user account or calendar resource |
| Google Calendar | Number of calendars owned by the user |
| Google Calendar events | Number of calendar events created in calendars owned by the user |
| Google Calendar permissions |
Number of sharing rights assigned to calendars owned by the user. Tip: Use this field to determine heavy Calendar users and identify potential migration bottlenecks. |
| Google Calendar permission sets | Number of calendar permission-verification checks |
| Total | Total number of calendar objects and permissions owned by the user |
Provides information about the level of hierarchy and location of each scanned folder and subfolder and the number of Google Docs and Sheets files owned by or shared with each user.
How to modify
- Minimum depth—The minimum depth for an item to be included in the report.
- Maximum depth—The maximum depth for an item to be included in the report. If you specify 0 (the default), all folders below the minimum depth are included.
- Check the Enumerate children box to show the number of items within each folder.
| Field name | Description |
|---|---|
| User | Name of the user account |
| Depth | Level of hierarchy of each specified location |
| ID | Hash value assigned as a unique identifier and location marker |
| Title | Folder name |
| Path | Path to the location of the object |
| Google Drive folders | Number of folders under each user |
| Google Drive files | Number of files under each user |
| Google Docs | Number of docs under each user |
| Google Sheets | Number of sheets under each user |
| Google comments | Number of comments within platform-specific document types under each user |
| Google permissions |
Number of sharing rights assigned to all objects under each user Tip: Use this field to determine heavy Drive users and identify potential migration bottlenecks. |
| Google permissions sets |
Number of permission-verification checks for a child object Go to Permission set. |
| Total | Total number of Drive files, folders, comments, and permissions under each user |
Provides information about:
- The name of each group
- The total number of members for each group
| Field name | Description |
|---|---|
| Group | Name of each group |
| Google Groups members | Total number of members under each group |
Provides information about:
- The total number of Gmail users
- The total number of Gmail objects (such as mail messages and labels) in each user account
- The estimated data size for each user
| Field name | Description |
|---|---|
| User | Name of the user account |
| Gmail messages | Number of messages in the user’s inbox, including all sent and received items, drafts, and archived messages |
| Gmail labels | Number of custom labels owned by the user |
| Google Contacts | Number of contacts in the user’s contact list |
| Google Contacts group | Number of contact groups owned by the user |
| Total | Total number of objects owned by the user |
| Total size (bytes) | Total size of information owned by the user, in bytes |
| Total size | Total size of information owned by the user, in kilobytes (KB) |
Provides information about:
- The total number of objects in each user’s Drive account
- The content ownership and sharing structure for each user’s Drive
| Field name | Description |
|---|---|
| User | Name of the user account |
| Google Drive folders | Number of folders owned by or shared with the user |
| Google Drive files | Number of files owned by or shared with the user |
| Google Docs | Number of docs owned by or shared with the user |
| Google Sheets | Number of sheets owned by or shared with the user |
| Google comments | Number of comments within platform-specific document types in the user’s Drive account |
| Google permissions |
Number of sharing rights assigned to all objects in the user’s Drive account. Tip: Use this field to determine heavy Drive users and identify potential migration bottlenecks. |
| Google permission sets |
Number of permission verification checks for all objects in the user’s Drive account Go to Permission set. |
| Total | Total number of Drive files, folders, comments, and permissions owned by or shared with the user |
| Total size (bytes) | Total size of information owned by or shared with the user, in bytes |
| Total size | Total size of information owned by or shared with the user, in kilobytes (KB) |
Provides information about:
- The type of content shared with each user and the level of permission the user has
- The owner of the shared content and where the content is located
- Attributes of the shared content such as created time, modified time, and a link to the content in Drive
How to modify
Check the box or boxes to:
- Include internal sharing.
- Include external sharing.
| Field name | Description |
|---|---|
| User | Name of the user account |
| ID | Hash value assigned as a unique identifier and location marker |
| Title | Object name |
| Owner | Owner of the object |
| User permission | The permission level the user is granted on the shared content |
| MIME type | Media type of the object |
| Parent ID | Hash value assigned to the parent location of the specified object |
| Path | Path to the object |
| Created | Created date and time of the specified object |
| Modified | Most recent modified date and time of the specified object |
| Link | Accessible link to the specified object in Drive |
| Type | Type of object |
Provides information about:
- The total number of sharing rights assigned to each object
- The owner of each object and each user with editor, viewer, and commenter rights
- Whether the object is shared with external users
- Whether each object has permissions explicitly assigned rather than inherited from its parent folder
How to modify
Check the box or boxes to:
- Include owned only.
- List shared users in report.
- Provide a value for Include where permissions count greater than. The value sets a threshold for the number of permissions a file or folder must have assigned to appear in the report (default is 1).
| Field name | Description |
|---|---|
| User | Name of the user account |
| ID | Hash value assigned as a unique identifier and location marker |
| Title | Folder or file name |
| Owner | Owner of the specified object |
| MIME type | Media type of the object |
| Parent ID | Hash value assigned to the parent location of the specified object |
| Path | Path to the object |
| Created | Date and time the specified object was created |
| Modified | Most recent modified date and time of the specified object |
| Link | Accessible link to the specified object in Drive |
| Type | Type of object |
| Readers | User accounts assigned Viewer or Commenter access |
| Writers | User accounts assigned Editor access |
| Shared Outside | Whether the specified object includes sharing rights assigned to users outside the domain or organization (true or false) |
| Has Explicitly Assigned Permissions | Whether the specified object has permissions explicitly assigned at the file or folder level and whether the sharing structure is different to the inherited sharing rights (true or false) |
| Total | Total number of permissions assigned to the object |
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