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Bring your best ideas to life with Gemini for Google Workspace. Get tips & real-life use cases for using gen AI at work.

Tips for brainstorming

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Share team content using one address

Need to share the same information with your team members across the globe? Make communication about ideas and developments easier by creating a Google Groups email list for your team. Then, instead of emailing people individually, use the group’s email address to send everyone status updates and share resources—such as team calendars in Google Calendar and brainstorm documents in Google Drive.

Learn how

Email a group

  1. In Gmail, on the left, click Compose .
  2. Next to To, instead of adding each team member’s email address to your email, just enter the group’s email address.

Create a team calendar

You can only create new calendars from a browser and not from the Google Calendar app. Once the calendar is created, you can find it on your browser and in the app.

  1. On your computer, open Google Calendar.
  2. On the left, next to "Other calendars," click Add other calendars Plus and then Create new calendar.
  3. Add a name and description for your calendar.
  4. Click Create calendar.
  5. If you want to share your calendar, click on it in the left bar, then select Share with specific people.

Share a file from Drive

  1. On a computer, go to Google Drive, Docs, Sheets, Slides, or Vids.
  2. Click the file you want to share.
  3. Click Share Share.

Learn more at the Google Groups Help Center

 

 

Brainstorm together in a shared document

Brainstorming ideas is easier when everyone can share information in one place and give instant feedback. Create a document that serves as a blank canvas for your team's ideas using Google Docs. Outline the information to be collected in the document and share with everyone (such as through your Groups email address). Edit together in real-time, chat within files, and get targeted feedback using comments and suggestions. Then, invite each team member to mark the three ideas they like best–the idea with the most votes is the winner.

Learn how

Create a document

To create a new document:
  1. On your computer, open the Docs home screen at docs.google.com.
  2. In the top left, under "Start a new document," click Blank New.
You can also create new documents from the URL docs.google.com/create.

Share content with a group

  1. Create a file in Google Drive, or open an existing file.
  2. In the file, click Share.
  3. In the Invite people field, enter the group's address.
  4. Select the level of access you want to provide the group: Editor, Commenter, or Viewer.
  5. Click Send.

 

 

Store brainstorm documents in one place

Want an easy way to securely store and share your team’s brainstorm resources? In Drive or shared drives, save all your team’s files in one folder, then share them instantly with your team’s Groups email address. When someone makes a change, Drive shows you what files have changed. Team members can securely access the latest files remotely on any device, at any time.

Learn how

Add files to Drive

On your computer, you can upload from drive.google.com or your desktop. You can upload files into private or shared folders.

  1. On your computer, go to drive.google.com.
  2. At the top left, click New and then  File Upload or Folder Upload.
  3. Choose the file or folder you want to upload.

Add files to a shared drive

Requires at least Contributor access

  1. On your computer, go to drive.google.com.
  2. At the left, click Shared drives and double-click one of your shared drives.
  3. At the top left, click New.
  4. Click the type of file or folder you want to create or upload from your computer. 

Any files you add are owned by the team. If you leave the shared drive, your files remain.

Share content with your team

  1. Create a file in Google Drive, or open an existing file.
  2. In the file, click Share.
  3. In the Invite people field, enter the group's address.
  4. Select the level of access you want to provide the group: Editor, Commenter, or Viewer.
  5. Click Send.

Learn more at the Google Drive Help Center

 

 

Prepare team members for meetings

Prepare team members by giving them a chance to preview relevant files before brainstorming sessions. When you send a meeting invitation to your co-workers in Calendar, attach documents, spreadsheets, presentations, agendas, and more—so everyone on the team is ready to contribute ideas.

Learn how

Attach files to a meeting invite

  1. On your computer, open Google Calendar.
  2. Create an event, or open an existing event.
  3. If you create a new event, click More options.
  4. At the bottom, in the description box, click Add attachment Attach.
  5. Choose a file that's already in your Google Drive. To add a file from your computer, click Upload.
  6. When you finish, click Select or Upload.

Learn more at the Google Calendar Help Center

 

 

Discuss ideas in a video meeting

Want to brainstorm live with your remote team members? Start a Google Meet video meeting. Prepare everyone in advance by sharing a document outlining agenda items. During the meeting, showcase an idea by sharing your screen. Use a virtual dry ease board by starting a Google Jamboard so everyone in the video meeting can contribute suggestions in real time. With Meet, you can use breakout rooms to divide participants into smaller groups. Team members can participate in smaller group discussions before rejoining the original meeting.

Learn how

Create breakout rooms in advance on Calendar

In calendar.google.com choose either:

For a new meeting:

  1. Create a new Google Calendar event.
  2. Click Add Google Meet video conferencing.
  3. Add participants.
  4. Click Change conference settings .
  5. On the left, click Breakout rooms .
  6. Choose the number of breakout rooms, then choose an option:
    • Drag participants into different rooms.
    • Enter names directly into a room.
    • Click Shuffle to mix the groups.
  7. Click Save.

For an existing meeting:

  1. Open an existing Google Calendar event.
  2. Click Edit event Edit event.
  3. Under Event Details, click Change conference settings .
  4. On the left, click Breakout rooms .
  5. Choose the number of breakout rooms, then choose an option:
    • Drag participants into different rooms
    • Enter their name directly into a room
    • Click Shuffle to mix the groups
  6. Click Save.

Create breakout rooms during a video meeting

  1. On your computer, start a meeting. 
  2. At the bottom right, click Activities  right arrow Breakout rooms.
  3. In the Breakout rooms creation panel, choose the number of breakout rooms. You can create up to 100 breakout rooms in a call. 
  4. Call participants are distributed across the rooms. To manually move people into different rooms, you can:
    • Enter the participant’s name directly into a breakout room.
    • Drag and drop a participant’s name into another breakout room. 
    • Click Shuffle  to randomly mix up the groups.
  5. At the bottom right, click Open rooms.

Learn more at the Google Meet Help Center

 

 

Vote for winning ideas

After you’ve narrowed down the top ideas from a brainstorming session, ask your team to pick the winning idea in a Google Forms survey. View survey responses in Forms or Google Sheets—the built-in data summaries and charts make it easy to see which ideas are the most popular.

Learn how

Create a form or quiz

  1. Go to forms.google.com.
  2. Click Blank form Plus.
  3. Name your untitled form.

View responses in Sheets

  1. Open a form in Google Forms.
  2. At the top, under “Responses,” click Summary.
  3. At the top right, click More More and then Select destination for responses.
  4. Select an option:
    • Create a new spreadsheet: Creates a spreadsheet for responses in Google Sheets.
      • When you use your Google Forms data to create a new sheet, Google Sheets automatically puts your data in a table, bringing format and structure to your data. Learn how to use tables in Google Sheets.
    • Select existing spreadsheet: To store responses, select from your existing spreadsheets in Google Sheets.
  5. Click Create or Select.

 

 

Keep track of ideas and tasks

Keep everyone on the team up-to-date on brainstorming sessions by tracking ideas and assigning tasks. Use Sheets to list ideas and allocate tasks to team members as the project takes off. Now, everyone can access the latest concepts, assignments, and due dates in one place and stay informed about new ideas and changing schedules.

Learn how

Create a project plan

  1. In Google Drive, click Newand thenGoogle Sheetsand thenBlank spreadsheet.
  2. Click Untitled spreadsheet and enter a title for your project plan.
  3. Add columns. For example, you might add columns for tasks, task owners, due dates, status, and comments.
  4. Add content to track the tasks in your project.

Learn more at the Google Workspace Learning Center

 

 

Build your brainstorming site

Want to better manage future projects arising from your team’s brainstorming sessions? With Google Sites, you can keep track of brainstorming discussions by creating a dedicated project site that team members can update. Easily embed brainstorm documents, meeting notes, project schedules, and more so you can watch the whole project evolve over time.

Learn how

Create a site

  1. On a computer, open new Google Sites.
  2. At the top, under Start a new site, select a template.
  3. At the top left, enter the name of your site and press Enter.
  4. Add content to your site.
  5. At the top right, click Publish.

Learn more at the Google Sites Help Center

 

 

Present a powerful pitch

Want to present a winning idea to your team in a brainstorming session? Have a winning idea already but need to get buy-in from external stakeholders? Create a powerful presentation to get your message across using Slides. Add graphs, images, videos, and links to make an impactful presentation. Share ideas with your team and get constructive feedback instantly. If your organization has Gemini for Google Workspace, you can use Gemini in Slides to generate slides and images.

Learn how

Add an image to your presentation

  1. On your computer, open a document or presentation in Google Docs or Slides.
  2. Click Insert and then Image.
  3. Choose where to get your image from.
    • Upload from computer: Insert an image saved on your device.
    • Search the web: Search the web for an image.
    • GIFs and stickers: Insert a GIF or a sticker to your slide.
    • Drive: Use an image saved to your Google Drive.
    • Photos: Use an image from your Google Photos library.
    • By URL: Insert a link to your image or insert a .gif.
  4. Click Insert or Open.

Learn how to add images in Sheets.

Learn more at the Google Docs Editors Help Center

Create images based on slide content with Gemini

  1. On your computer, open a presentation in Google Slides.
  2. At the top right, click Ask Gemini .
  3. On the side panel, you can:
    • Create an image based on a selected slide: Enter “Create an image" or "Suggest images for this slide.”
    • Select a suggested prompt: The Gemini in the Slides side panel might suggest images based on the content on your slides.
    • Create your own prompt: For example, you can ask “Create an image of a dog with glasses.”
  4. Press Enter.
  5. To insert a specific image, hover over the image and click Insert .
    • Optional: To send feedback about the image, click Good suggestion or Bad suggestion .
  6. You can also:
    • Edit the prompt: Click Edit Prompt .
    • Generate more images: At the bottom, click Generate more .

Learn more at the Google Docs Editors Help Center

Generate a new slide with Gemini

You can use the Gemini in Slides side panel to generate a new slide.

  1. On your computer, open a presentation in Google Slides.
    • Tip: New slides will be generated using your current theme.
  2. At the top right, click Ask Gemini .
  3. On the side panel, select a prompt or create your own. Reference files with @ to create slides using your documents from Google Drive.
    • Examples:
      • “Create a slide about how to optimally train for a marathon.”
      • “Create a slide about @ Company 2023 Goals deck.”
      • "Create a slide about doc @Core Team sync."
      • "Create a slide proposing ideas for engaging with our customers."
  4. From the generated slide, you can:
    • Get a different version: In the menu at the bottom of the slide, click Retry .
    • Add the slide to your presentation: In the menu at the bottom of the slide, click Insert .
    • Refine the generated slide: In the menu at the bottom of the slide, click Close Close. On the side panel, write a new prompt.
    • Send feedback: In the menu at the bottom of the slide, click Good suggestion or Bad suggestion .

Learn more at the Google Docs Editors Help Center

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Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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