When you create a task, you can:
- Add details.
- Set a date and time.
- Make it repeat on certain days.
- Add subtasks.
Important:
- Across all your lists, you can create up to 100,000 tasks.
- For any list, you can create up to 20,000 uncompleted tasks.
Create a task
Create a task from Google CalendarCreate a task in Calendar
- On your computer, open Google Calendar.
- On your calendar, select an option:
- Click an empty slot.
- At the top left, click Create.
- Click Task.
- Enter your task details.
- Click Save.
Tip: You can find a list of all "Pending tasks" from the last 365 days in the current day.
Create a task from Tasks in Calendar
- On your computer, select an option:
- Open Tasks in Calendar.
- At the top right, click Tasks .
- Click Create.
- Enter your task details.
- Click Save.
Tips:
- To add a task to an existing list, at the top, click Add a task.
- Tasks with a date also appear on your calendar.
In most Google Workspace products, on the right, you can access Tasks in a side panel. You can also access Tasks in:
- In the side panel, on the right, click Tasks .
- At the top, click Add a task.
- Enter a task.
Tips:
- If you don’t see the side panel, click Show side panel in the bottom right of the screen. Learn more about the side panel.
- To add a task to an existing list, at the top of the list, click Add a task.
- Tasks with a date and time also appear in Calendar.
- On your computer, open Gmail.
- Open an email.
- At the top, click Add to Tasks .
- If you can’t find Add to Tasks , click More Add to Tasks.
Tip: You can also drag and drop an email into the Gmail side panel:
- In Gmail, on the right, click Tasks .
- If you can’t find Tasks in Gmail, at the bottom right, click Show side panel .
- Drag and drop the email to the side panel.
Create a task based on a message
- On your computer, open Google Chat.
- You can also open Chat from your Gmail account.
- Open a direct message.
- Hover over a message.
- Click More Add to Tasks. Your task appears in the last list you view.
Tips:
- When you add a date to your task, the task also appears in Calendar.
- If you edit the task in Tasks, the Chat message stays the same.
- To navigate back to your Chat message from Tasks, below the task, click the chat’s name.
Create a group task
- In Chat, open a space.
- At the top, click Tasks Add space task.
- Enter your task details and include:
- A title.
- The date and time.
- A description.
- Optional: To assign the task to a space member, click Assign enter the member’s name.
- When assigned, the assignee receives an email, and the task appears in their personal task list.
- Click Add.
Important: You can only add tasks from Google Docs if you have an eligible Google Workspace plan. Learn more about tasks in Google Docs.
- On your computer, open Google Docs.
- Open a document.
- Enter
@task
. - Press Enter.
- Enter your task details.
- Assign the task to yourself or others.
- When assigned, the assignee receives an email, and the task appears in their personal task list.
- Click Assign as a task.
Tip: To quickly assign tasks from a checklist, to the left of a checklist item, click Add to Tasks Enter the assignee and date.
Change a task
- From your computer, open Tasks in Calendar.
- Click the task you want to change.
- Change the task info.
Tips:
- You can also manage your tasks from the side panel.
- To change the date and time of the next repeating task in a series, click the date.
- To add a subtask, next to the task, click Task options Add a subtask.
- To move a task to a different list, click Task options choose a list. Learn more about lists.
Mark a task as complete
- From your computer, open Tasks in Calendar.
- To the left of a task, click Complete .
Delete a task
- From your computer, open Tasks in Calendar.
- Point to the task you want to delete.
- Next to the task name, click Task options Delete.
- For repeating tasks, click Delete all.
Tip: To remove all complete tasks from a list, at the top of the list, click List options Delete all completed tasks.
Learn about task notifications
- If you add a date and time to your task, you get notifications at the scheduled date and time.
- Tasks with a date also appear in the Calendar app.
- For tasks without a time, notifications appear at 9 AM.
Learn about repeating tasks
- To repeat a task, select the date and time Repeat .
- Tasks with subtasks can't repeat.
- In Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.