When you create a task, you can:
- Add details.
- Set a date and time.
- Make it repeat on certain days.
- Add subtasks.
Important:
- Across all your lists, you can create up to 100,000 tasks.
- For any list, you can create up to 20,000 uncompleted tasks.
Create a task
Add a task with the Google Tasks app- Open the Google Tasks app .
- Tap Add task .
- Enter a title.
- Optional:
- To add more info, tap Add details .
- To add a date and time or repeat a task, tap Add date/time Done.
- Tap Save.
- On your Android phone or tablet, open the Gmail app .
- Open the email you want to save as a task.
- At the top right, tap More options Add to Tasks.
You can also edit, delete, and complete tasks from Google Calendar. Learn how to create and view tasks in Calendar apps.
- Open the Google Calendar app .
- Choose an option:
- Tap an empty slot on your calendar Task.
- Tap Add Task .
- Enter the task name and details.
- Tap Save.
Tips:
- Any tasks with dates you create in the Tasks app appear on Google Calendar.
- A list of all uncompleted tasks from the last 365 days is available in your current day on Google Calendar.
- When you switch categories from “Task” to “Event” in the middle of the creation process, the Calendar app retains as much of the data as possible.
You can create a personal task from Google Chat.
- Open the Google Chat app .
- Touch and hold the chat message you want to add as a task.
- Tap Add to Tasks.
- Finish your draft task in the Tasks app.
Tips:
- If you add a date to your task in Google Tasks, the task also appears on Google Calendar.
- If you edit the task in Google Tasks, the Chat message remains unchanged.
- To navigate back to your Chat message from Google Tasks, below the task, click the chat’s name.
You can ask Google Assistant to create a task. For example, you can say:
- "Hey Google, create a task."
- "Hey Google, remind me to call Mom at noon tomorrow."
Change a task
You can:
- Change the task name
- Add details
- Set a due date
- Add subtasks
- Open the Google Tasks app .
- Tap the task you want to edit.
- Change the task info.
- Tap Back .
Tips:
- If you want to change the date and time of the next repeating task in a series, tap the date.
- To edit the date and time for all tasks, at the bottom, tap the repetition info.
Mark a task as complete
-
Open the Google Tasks app .
-
To the left of a task, tap Complete .
Delete a task
- Open the Google Tasks app .
- Tap the task you want to delete Delete .
Delete a task in a repeating series
- Open the Google Calendar app .
- Tap the task you want to delete.
- Tap Delete This task.
Learn about task notifications
- If you add a date and time to your task, you get notifications at the scheduled date and time.
- Tasks with a date also appear in the Calendar app.
- For tasks without a time, notifications appear at 9 AM.
Learn about repeating tasks
- To repeat a task, select the date and time Repeat .
- Tasks with subtasks can't repeat.
- In Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.